Business Email Security
Business email security that stops phishing before it reaches your team
Email is one of the most common ways attackers get into a business, through fake invoices, spoofed executives and convincing login pages. We add layers of protection around your inboxes so dangerous messages are caught and quarantined before anyone has to make a judgment call.
- Advanced spam, malware and phishing filtering
- Impersonation and spoofing protection
- SPF, DKIM and DMARC configured correctly
- Warning banners on external email
- Daily email backup with easy restores
Layered protection
Six layers between your inbox and the attackers
Built-in filtering catches a lot, but determined attackers are designed to slip past it. These extra layers close the gap.
Advanced filtering
Spam, malware and phishing caught with techniques that go beyond basic built-in filters.
Link & attachment scanning
Suspicious links are checked when clicked and risky attachments are analyzed before delivery.
Impersonation protection
Messages pretending to be your executives, vendors or lookalike domains are flagged or blocked.
Domain authentication
SPF, DKIM and DMARC, set to an enforcing policy, let receiving servers reject email that fakes your exact domain.
Account takeover alerts
Unusual sign-ins and new forwarding rules are spotted early, before a compromised mailbox does damage.
Email backup
Mailboxes backed up daily so deleted or encrypted messages can be restored quickly.
Business email compromise
The email scam that costs real money
Business email compromise doesn’t need malware. A fraudster impersonates a supplier, a client or your own CEO and asks for a payment, a gift card purchase or a change to banking details. Because the message looks routine, it’s easy to miss.
We fight these scams on several fronts: filtering that spots impersonation, alerts when a mailbox is compromised and simple verification habits for your finance team. Combined with security awareness training, these steps make fraudulent requests far easier to catch.
- Lookalike domains and display-name tricks flagged
- External email clearly labelled
- Suspicious inbox rules monitored and removed
- Call-back verification for any banking change
- Unusual urgency or secrecy
- New or changed banking details
- A reply-to address that doesn’t match
- A domain that’s one letter off
How we secure your email
Most businesses can have these protections in place within days, with no change to how staff use Outlook.
- 01
Review
We check your current filtering, domain records, mailbox settings and recent threats.
- 02
Configure
Advanced filtering, impersonation protection and SPF, DKIM and DMARC are set up and tuned.
- 03
Monitor
Quarantines, alerts and suspicious sign-ins are watched, and threats are dealt with quickly.
- 04
Educate
Short training and phishing simulations help your team spot what technology might miss.
Could someone send email pretending to be you?
We’ll check your SPF, DKIM and DMARC records and filtering setup as part of a free IT assessment.
Frequently asked questions
Doesn’t Microsoft 365 already filter spam?
Yes, Microsoft 365 includes baseline filtering, and we make sure it’s configured well. Advanced protection adds extra layers for impersonation, link checking and attachment analysis that catch more of the targeted attacks small businesses face.
What are SPF, DKIM and DMARC?
They’re email authentication standards. SPF lists which servers can send email for your domain, DKIM adds a digital signature to your messages and DMARC tells receiving servers what to do with email that fails those checks. Together, they make it much harder to spoof your domain.
What should someone do if they click a phishing link?
Contact our helpdesk immediately, even if nothing seems wrong. We’ll reset passwords, check for suspicious sign-ins or mailbox changes and scan the device. Reporting quickly makes a huge difference.
Will filtering block legitimate emails?
Occasionally a genuine message may be quarantined. Users receive a simple digest to release safe emails, and we fine-tune the rules over time so it happens less and less.
Can you recover deleted emails?
Yes. With independent email backup, we can restore individual messages, folders or entire mailboxes, even after they’ve been permanently deleted from Outlook.
Related services
Security Awareness Training
Short, engaging training and simulated phishing tests that turn your team into a strong line of defence.
Learn moreMicrosoft 365 Management
Expert day-to-day administration, security and support for your Microsoft 365 tenant, Teams and SharePoint.
Learn moreCybersecurity
Layered, fully managed protection for your people, devices, email and data, watched around the clock.
Learn moreLet’s make IT the part of your business you stop worrying about.
Talk to a local, Canadian team that has been keeping GTA businesses running since 1996. Your first assessment is free, with no obligation.